Managing Your Port Calls
The Port Calls section is your central hub for managing all vessel-related appointments, disbursement approvals, and operational tasks.
Getting Started with Port Calls
From the main menu, click on
Choose the action you wish to perform : view, create, approve, etc.
Follow the on-screen prompts or instructions for the selected task
What can you do?
View All Port Calls
Path: Port Calls > Port Calls
This section organizes all port calls under the following tabs:
Pending – Awaiting action or confirmation
In Process – Currently active or ongoing appointments
Watchlist – Marked for monitoring or follow-up
Rejected – Port calls that have been declined
Action Items - Within the Port Calls section, one can perform the following actions on individual or multiple appointments:
Select - Use the checkboxes to select one or more port calls. This is especially useful for bulk actions like deletion.
Edit- Modify the details of an existing port call, such as vessel name, port, dates, or agent information.
Delete - Permanently remove a selected port call. Delete individual entries or multiple at once using the Select option.
View - Open and review all details related to a specific port call without making any changes.
Create New Appointments
Path: Port Calls > Port Calls
Click the
button at the top-left cornerSet up new vessel visits and schedule appointments
DA Approvals
Path: Port Calls > DA Approvals
Review and approve Disbursement Accounts (DA) and related invoices
Action Items - The only available action item under DA is the Edit option.
Click on the Edit button next to the DA you want to manage.
This will open the full DA for review.
After reviewing, you can choose one of the following actions:
A. Cancel Port Call – Cancel the associated port call entirely.
B. Reject – Reject the DA if it contains errors or discrepancies.
C. Approve – Approve the DA if all details are correct.
Search Port Calls
Path: Port Calls > Search
Use the blank search fields under each column header to enter specific keywords. Example: To find the vessel Test1 at Khorfakkan port, type “Test1” under the Vessel column and “Khorfakkan” under the Port column
Press Enter to view the matching result(s)
Action Items - 
Click the Comment button to add notes or remarks and upload attachments related to the DA
Click the Duplicate button to create a copy of the current DA for faster entry of similar port calls
Transfer Port Calls
Path: Port Calls > Transfer Port Calls
Reassign a port call from one user to another within your organization