Pending – Lists all the calls pending for nomination, synched via a voyage management system, or created manually but not submitted.
In Process – Lists all the calls that have been submitted, but either not accepted by the agent or pending for PDA submission.
Watchlist – Lists all such marked calls for quick monitoring.
New – Create a new manual call.
General
(Information synched from an integrated voyage management system will be auto filled with the sequence number or the portcall id of the VMS)
Principal user – Facilitates another user to be the operator for this call, defaulted to self.
Vessel - If vessel is not registered in Geoconnect yet, please add new vessel by clicking ‘+ New’.
Update details as prompted and send the vessel Q88 to Geoconnect Team to update full details and register the vessel under your operative vessels.
Update the required / Mandatory information.
Optional information includes Max Port Cost / Interim / STS & Specific Comments for DA Team.
Agent
Nomination – confirmed appointment or a proforma request.
Select Agency type from list.
Appoint Agent allows only one agent selection.
Request for Proforma allows upto 3 agents.
Select the Agent from the list of agents (can search for any)
Shows agent listing with the call numbers, preferred, mapped and alert information.
Select the Vendor from the list of Vendors
Contracted Vendors shows up with the contract information.
To process further, click ‘Save”
Expand / Click Cargo to Update Cargo & Operation Details
Appoint Agent
Request for Proforma
Cargo
Click + New Select the Activity from the list as per port call.
Update Charterers details.
Update the Quantity, Grade. Tolerance %
If time Bar applicable, update the number of days, if not. Inactivate the same
CP terms, if any Cargo related documents can be uploaded.
If multiple activities, add New activity.
To Check or Update Terms & Conditions, click the link on top “Terms & Conditions”
General Terms & Conditions as advised & updated will reflect under ‘General’. If any terms not applicable for subject call, please deselect the term.
Agents Contracts & Vendor Agreements agreed with selected Agents & Vendors will reflect under ‘Contract/Agreement’
Any new terms of instruction for subject call to be informed to Agents or other parties can be manually updated under ‘New Terms’ by Clicking + New
To preview the appoint as it will be sent to the Agent / vendor, Click “Preview”
Please check for details this is an overview of the full appointment with Vessel details, Operation Details, Cargo Details, Agents & Vendor details, Terms and Conditions.
Once all in order and appointment to be send click ‘’Submit’
Incase appointment needs to send to parties other than the Agents, additional email ids to be manually added under ‘Additional Email IDs’
Once you click on Yes Appointment / Request for Proforma Letter is generated, portcall number is created and appointment email is sent to selected Agents & Vendors.