All operator user/s having approval rights can Approve or Reject the VI processed and submitted by Geoconnect.
Once VI is submitted to Principal for approval, system will send an auto email informing the concerned user that the VI is available for review online.
Below steps for reviewing the VI (Menu – Port Call – DA Approval – VI)
Click on Action Edit icon against the Port Call number you want to review
You can view all the details as processed by the Geoconnect and submitted for approval including detailed calculation, Banking details, ROE basis which PDA calculated, Payment Currency, Final payable amount, Payment date,
Each line item has a value and voucher attached for review.
Operator has an option to “Approve” or “Reject” as per required. Operator can even download the Vendor Invoice processed and submitted by Geoconnect using the “VI Preview” tab.
If any remarks for the accounting team to be made, same can be updated under ‘Remarks for Accounting’ (this does not show up on agent page)
If all in order principal can Approve the Vendor Invoice, once approved, payment message will be generated, and data gets interfaced to a VMS where applicable.
Incase FDA / SDA needs to amended operator can reject the Vendor Invoice and send back to Geoconnect team for rectifying the same and resubmitting thereof.
Principal to update detailed remarks while rejecting the Vendor Invoice.
Once Vendor Invoice is rejected, same will be reverted to Geoconnect team.
Once same is processed by the Geoconnect team and resubmitted for approval, please follow steps 1 to 5 for approval.